> ## Documentation Index
> Fetch the complete documentation index at: https://docs.messagedesk.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Personal Inbox Appearance, Layout & Signature

> Personalize your MessageDesk inbox view. Pick a light or dark theme, choose navigation layout, set conversation density, and add a personal SMS signature.

# Customize your Inbox: theme, layout, and personal signature

Make your Inbox easier to read, faster to navigate, and on-brand without affecting anyone else on your team.

<Note>
  **Mobile users.** On mobile, you can only change the color theme. Layout and signature settings are desktop-only.
</Note>

***

## Change your Inbox appearance (theme and color)

### 1) Go to **Account → Settings → Inbox Preferences (My Settings)**

Open the **Appearance** tab.

### 2) Pick a **Color Theme**

Choose a preset palette or use the color picker for a custom accent.

### 3) Choose a **mode**

* **Light mode:** light UI using your selected color palette
* **Dark mode:** dark UI using your selected color palette
* **System mode:** follows your device's appearance. If your device switches by time of day, MessageDesk follows

<img src="https://mintcdn.com/messagedesk/XblvPasIwKq9-7cy/images/settings-appearance.png?fit=max&auto=format&n=XblvPasIwKq9-7cy&q=85&s=bd0c4dce276ee9432b5872a730291da9" alt="Settings Appearance Pn" width="3504" height="2126" data-path="images/settings-appearance.png" />

***

## Organize your Inbox layout (what you see in the left nav)

You control which **phone lines**, **teammate inboxes**, and **labels** appear, and in what order.

### 1) Go to **Account → Settings → Inbox Preferences (My Settings)**

Open the **Layout** tab to view your current configuration.

<img src="https://mintcdn.com/messagedesk/4w5BUgzmRVRJLI4W/images/settings-inbox-layout.png?fit=max&auto=format&n=4w5BUgzmRVRJLI4W&q=85&s=b8361b8f65eb30e86b9d39a7490d5ecf" alt="Settings Inbox Layout Pn" width="3504" height="2126" data-path="images/settings-inbox-layout.png" />

### 2) Pin, unpin, and reorder

* **Pin / Unpin** items to show or hide them
* **Drag and drop** to reorder sections and items
* Click **Save changes** when you're done

<img src="https://mintcdn.com/messagedesk/K8z72EJC6BJLX_SU/images/settings-inbox-layout.gif?s=d6916875c67c34a75dc04ab14d1efc29" alt="Settings Inbox Layout Gi" width="800" height="435" data-path="images/settings-inbox-layout.gif" />

<Note>
  Your layout changes are **personal**. Pinning, unpinning, and reordering only affect your view, not your teammates'.
</Note>

***

## Create and edit your personal text message signature

Add a short sign-off that auto-appends to your outbound texts from your user profile.

### 1. Go to **Account → Settings → Inbox Preferences (My Settings)**

Open the **Personal Signature** tab.

### 2. Toggle **Apply personal signature** ON

This turns your signature on.

### 3. Click the **pencil** icon to edit your signature

By default, MessageDesk uses **tags** like:

* `{{ UserFirstName }}`: your user first name
* `{{ WorkspaceName }}`: your workspace name

Edit the text and mix in other [tags](/messaging/templates-tags) as needed.

<Warning>
  Set your **User First Name** and **Workspace Name** in MessageDesk before enabling signatures. Missing values can produce unexpected signature text.
</Warning>

### 4. Choose when the signature applies

* **Apply signature to all sent messages:** appends to every message you send
* **Only apply to first ever sent message in conversation:** appends only to your first outbound in a thread

<img src="https://mintcdn.com/messagedesk/qJ9rqoh1k8s3Wqy2/images/settings-signature.png?fit=max&auto=format&n=qJ9rqoh1k8s3Wqy2&q=85&s=ebddcd83a3cb5c98aed0651169f61ff5" alt="Settings Signature Pn" width="3504" height="2126" data-path="images/settings-signature.png" />

***

## Language localization

MessageDesk doesn't currently support native language localization or translation features. You can use third-party browser extensions to translate the interface and messages into your preferred language.

### Browser translation tools

Most modern browsers offer built-in or extension-based translation:

* **Google Chrome:** Use the built-in Google Translate feature or install the [Google Translate extension](https://chrome.google.com/webstore/detail/google-translate/aapbdbdomjkkjkaonfhkkikfgjllcleb)
* **Microsoft Edge:** Built-in Microsoft Translator
* **Firefox:** Install translation extensions like [To Google Translate](https://addons.mozilla.org/en-US/firefox/addon/to-google-translate/)
* **Safari:** Use the built-in translation feature (macOS Monterey and later)

These tools translate both the MessageDesk interface and message content in real-time.

<Note>
  Third-party translation tools aren't affiliated with MessageDesk. The extension provider manages translation accuracy and privacy policies.
</Note>